(1) The organization is named the Asian Control Association, which is abbreviated as ACA.
(2) The ACA, through its members, will promote research, development, and applications of control science and control technology.
(1) The organization is named the Asian Control Association, which is abbreviated as ACA.
(2) The ACA, through its members, will promote research, development, and applications of control science and control technology.
(1) The ACA is a not-for-profit organization. It will not pursue any activity with an explicit purpose of acquiring financial gains.
(2) The ACA is a scientific and engineering association. It will not engage in political and/or religious issues.
(1) Individuals or organizations who reside in Asia or Oceania and who wish to participate in the activities of the ACA may become members of the ACA.
(2) Individuals or organizations who wish to become a member should submit a membership application together with at least one endorsement from an existing member of the ACA.
(1) The SC is the supreme body of the ACA.
(2) It may convene at a regular or an extraordinary meeting.
(3) A regular meeting of the SC takes place at least once a year, on the initiative of the Executive Board (EB). The time, place and agenda of the regular meeting should be announced to all members of the SC at least one month in advance of the meeting date.
(4) An extraordinary meeting of the SC may take place at any time decided upon by the EB. The EB is obliged to convene such a meeting upon request of at least one third of the SC membership.
(5) The SC meeting is valid only if at least half of its membership is present.
(6) Any SC member who is unable to attend the SC meeting may appoint a proxy, and his or her proxy is entitled to vote for the matters of the SC agenda on behalf of the member.
(7) Resolutions that do not affect the constitution of the ACA, presented at a SC meeting, become valid when supported by the majority of the SC members present at the meeting where the resolution is voted upon. Resolutions that affect the constitution of the ACA require a two-thirds majority.
(1) The members of the ACA belonging to a particular region/country select their Steering Committee (SC) member(s) from amongst the ACA membership of that country/region. A SC member represents his/her country/region on the SC of the ACA.
(2) The SC develops the policies of the ACA.
(3) The number of SC members allocated to each country/region reflects the number of ACA members in that country/region. The actual allocation is reconsidered annually.
(4) At the end of each term, each SC member recommends his/her successor to the General Secretary, based on the recommendation made by the members of his/her country/region. The particular recommendation procedure followed in each country/region is left to that particular country/region to decide.
(5) The Executive Board (EB) may investigate the qualification of a recommended SC member in response to the claim by members.
(1) If a need arises to make decision quickly, the President may ask the SC members to vote by e-mail. The result of the e-mail vote is regarded as valid subject to the disclosure of the result to every SC member.
(1) The Executive Board (EB) consists of the following officers:
(2) The President and the Vice Presidents are elected by the Steering Committee. The candidates shall be from the SC members or the past SC members who had served for at least two terms of SC membership.
(1) The EB is responsible for the daily administration of the ACA. It runs all business of the ACA which is not explicitly reserved for the SC.
(2) It can organize various activities including research meetings, educational courses, industrial exhibitions, lectures and so on. The activities must be approved by the SC.
(3) The EB is responsible for the financial matters. When necessary, it may let itself be guided by an accountant or legal council.
(1) The President, or acting President, acts as the representative of the ACA. The President calls the EB meetings and the SC meetings.
(1) Following the term of two years as President-Elect, the holder of that office shall serve as President in the subsequent two years. The President-Elect shall perform such tasks as are delegated by the President.
(1) The Vice President for Technical Activities is responsible for the organization of the Asian Control Conference (ASCC) and other conferences, symposia and workshops held under the auspices of the ACA.
(1) The Vice President for Publications is responsible for the publication of the Asian Journal of Control, and other publication activities that are affiliated with the ACA.
(1) The Vice President for Education is responsible for the activities of the Asian Control Professors Association, and other educational activities under the umbrella of the ACA.
(1) The Vice President for Membership is responsible for the activities of the Asian Control Professors Association, and other membership activities under the umbrella of the ACA.
(1) The General Secretary is responsible for all general administrative issues including the finances of the ACA. The General Secretary is responsible for running the secretariat office of the ACA. He or she is responsible for the preparation of the papers for the EB and SC meetings.
(1) The office term of the President, Vice-President and General Secretary and any member of the SC is 2 years.
(2) The Vice-President may serve for two consecutive terms.
(3) The General Secretary may serve for three consecutive terms.
(4) Any ordinary SC member may serve for two consecutive terms with an exception of one more term extension with an approval of SC members.
(5) If one half of Vice-presidents become out of service, then some of them may extend one more term to remain with an approval of SC members.
(1) Members of the ACA can propose to organize technical committees under the umbrella of the ACA in order to promote the activities of the ACA. Written proposals to establish a technical committee should be submitted to the SC for evaluation. Subject to the approval of the SC, the ACA can provide financial support to the technical committee.
(1) The President in his/her term may appoint one Member of Advisory Committee as necessary (typically the past President if he/she contributed much). If there is one (limited to one) other member who
then he/she can also be appointed as another Advisor by the President. The AC members can attend SC and EB meetings as observers and provide advices concerning the activities of the ACA.
(1) Outstanding Service Award is to recognize those who served ACA as SC members (typically, but not limited to, past Vice President) and have made significant contribution to ACA and served ACA for at least three terms all together.
(2) The number of awardees will be limited to 2 within the term of a new President, and then will be invited to the future SC meetings as Observers.
(3) The awardees will be selected by the Executive Board (EB) members.
(1) Members of the ACA can propose a technical meeting related to control science and technology under the umbrella of the ACA. Subject to the approval of the SC, the ACA can provide financial support to the technical meeting. The responsibilities for all technical meetings fall under the office of the Vice President for Technical Activities.
(1) The financial resources of the Association consist of the following:
(1) Members of the ACA do not receive any payments for their activities on behalf of the ACA. They may, however, be reimbursed for expenses incurred by activities on behalf of the ACA, subject to agreement by the EB.
(1) The EB may define the appropriate internal regulations that govern the ACA's operations.
(1) The ACA can change its constitution at an SC meeting, where more than half of the SC members are present and with the support of a two-thirds majority of the members present.
(2) Proposals for changes of the constitution will be disseminated at least one month before the SC meeting where they will be discussed.
(1) The Administrative Committee (AdCom) is established to support the administration, operations, and leadership development of the ACA.
(2) The AdCom shall be composed of the following members:
(3) The Elected and Appointed members of AdCom shall serve for a term of two years.
(4) The AdCom functions in an advisory and operational support role under the guidance of the President and EB.
(5) Detailed rules for the selection of Elected and Appointed AdCom members and their duties may be further specified in internal regulations defined by the EB.